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Property management · UAEEvery unit, lease and cheque, accounted for.
EXO Estates is our property management software for UAE landlords, property managers and brokerages. Leasing, post-dated cheques, renewals, maintenance, purchasing and the accounts live in one bilingual workspace, entered once.
In beta: rental management, facility management, accounts and the tenant, owner, technician and contractor portals run in a pilot with a UAE property company. The Android apps are early. Sales, owner statements, access control, developer instalments and smart-building management are coming soon. Pricing is by proposal.
How EXO Estates works
- 1RecordFrom the tenancy to the books.
- 2WorkEveryone sees the work that is theirs.
- 3ControlCollections, renewals and spending under control.
- 4ExploreEvery module, app, workflow and plan is on exoestates.com.
Property in the UAE runs on paper cheques and phone calls.
Rent arrives as post-dated cheques, leases follow local registration rules and every owner wants to know what they earned this month. Spreadsheets and WhatsApp groups cannot keep up with that. EXO Estates gives every unit, lease, cheque and job one record that the whole team works from.
- 01A bounced cheque is discovered only when the bank reports it.
- 02Leases run out before anyone has started the renewal.
- 03Owners phone every month to ask how their units are doing.
- 04The portfolio lives in spreadsheets that disagree with each other.
- 05Maintenance requests disappear inside chat threads.
From the tenancy to the books.
The rental, facility, accounts and HR modules are in a pilot today; the rest is on the way.
- Beta
Core module
Rental management
Tenancies, rent schedules, post-dated cheques in custody, renewals, deposits and move-in/move-out handovers.
- Beta
Facility management
Maintenance requests, work orders, contractors, quotations and purchasing, tracked to completion.
- Beta
Accounts & VAT
Chart of accounts, ledger, bank reconciliation, month close and the VAT 201 return.
- Beta
HR & payroll
Staff files, document expiries, attendance and payroll.
- Coming soon
Sales management
Units for sale, offers and transfers. Lease commission is built; sales are not yet.
- Coming soon
Owner statements & payouts
Itemised statements, management-fee deduction and owner payouts.
- Coming soon
Access control
Building access tied to the tenancy record.
- Coming soon
Developer instalments
Off-plan payment plans and instalment collection.
- Coming soon
Smart building management
Building systems connected to the same platform.
Made for how property works in the UAE.
- 01Local practice built inPost-dated cheques, rent-cap rules, per-emirate termination rules, disputes and registration tracking are part of the records.
- 02Arabic and EnglishRight-to-left layouts, and each user chooses their own language.
- 03AED, VAT and TRNTax invoices carry the company TRN and VAT is handled in dirhams from the start.
- 04A safe move off spreadsheetsExcel imports are checked for data problems — unit mismatches, ownership shares that do not add up — before go-live.
- 05One record for every roleManagers, accountants, owners, tenants and technicians all see the same facts, each only their part.
- 06Owners approve the spendingSpend above an owner’s approval band waits for that owner, with the quotation and documents attached.
Everyone sees the work that is theirs.
A back office for the team and a web portal for each outside party, all in beta. Android versions of the portals exist but are early: no store release yet, and no iOS apps.
Back Office workspaces
09- Dashboard & TodayCollection, occupancy, operations and my approvalsBeta
- PropertiesUnits, parking bays, storerooms, assets and ownershipBeta
- LeasingTenancies, renewals, enquiries and viewings, handoversBeta
- MaintenanceRequests, work orders, materials, stores and safety checksBeta
- ReceivablesCharges, tax invoices, receipts, deposits and chequesBeta
- PayablesQuotations, purchase orders, vendor payments and commissionsBeta
- AccountsLedger, bank reconciliation, month close and VAT returnBeta
- PeopleStaff files, document expiries, attendance and payrollBeta
- Reports & SettingsRent roll, arrears, occupancy; users, roles and importsBeta
Web portals
04- Tenant portalWhat is owed, cheques, repairs and renewalsBeta
- Owner portalDashboards, approvals and printable reportsBeta
- Technician portalAssigned jobs, photos and handover inspectionsBeta
- Contractor portalRFQs, purchase orders, job photos and paymentsBeta
Android apps
04- Resident appReport a fault with photos, follow it, see chequesEarly
- Owner appEstate, decisions and reports on the phoneEarly
- Technician appJob list, status updates and photos (needs a signal)Early
- Contractor appJobs, quotes and payments on the phoneEarly
Public
01- Listings websiteVacant homes and viewing booking under your own nameEarly
Collections, renewals and spending under control.
The system raises what needs attention before it becomes a problem.
- A daily view of rent collected, rent due and cheques held.
- Custody tracking for every post-dated cheque.
- A renewal outlook, so leases are renewed before they end.
- Ownership shares checked to total 100% when data is imported.
- Spending approval bands by amount and role.
- Quotations compared before any purchase is approved.
- A tamper-evident audit trail and two-factor sign-in for the back office.
- Property management companies
- Real estate brokerages
- Landlords & investors
- Building & portfolio owners
EXO Estates is running in a pilot and is not yet generally available. Email, SMS and WhatsApp sending, multi-currency, owner statements and iOS apps are not built yet.
The full detail
Explore EXO Estates on its own website
Every module, app, workflow and plan is on exoestates.com. Or talk to us and we will walk you through it on your own data.